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Client Setup (Desktop) ​

What it is: The central configuration screen inside a client file where all non-financial information — company details, people, dates, and presentation preferences — is entered and maintained.

What it's for ​

Client Setup stores everything that appears in the header, reports, and disclosures of the Annual Financial Statements but is not part of the trial balance figures. Filling it in once means the information flows automatically through every section of the AFS. Each field can be updated at any time during the compilation.

How to do it ​

  1. Open the relevant client file from the Main Client List.
  2. Select Client Setup from the top menu.
  3. Select Client Setup again to open the screen.
  4. Use the left navigation bar to jump to a section, or use the search bar to find a specific field.
  5. If a field is not applicable, leave it blank — the AFS will hide it automatically on preview.

Key sections (distilled from 21 guides) ​

General Information

  • Set the company name, trading name, and registration number.
  • Set Date of Signature and Financials Approval date.
  • Currency Rounding defaults to decimals (no cents); change if needed. This affects the AFS display only — not the Working Trial Balance figures.

Nature of Business

  • Describe the entity's operations and principal activities. This text flows to General Information, the Director's Report, and Accounting Policies in the AFS.

Addresses

  • Enter the Business Address. Use the Copy from Business Address shortcut to copy to Registered and Postal Address fields when they are the same.

Shareholders and Directors

  • Add names on the orange input line; press ENTER after each entry.
  • Specify gender, holding percentage, and additional details.
  • Use arrows to reorder entries; X to delete.
  • For owner-managed entities, use Copy Shareholders to Directors.
  • Directors can have appointment and resignation dates.

Secretarial Information

  • Enter secretarial contact details. Copy from Business Address available if the address matches.

Financial Years

  • Set the number of years to present (1–5; reflects on SoFP, SoCI, SoCE).
  • Adjust the Year End Date if the entity's year end is not February.
  • For management accounts, enable Financial Period Override and set current and prior year override dates. Do not adjust the Year End Date for this purpose.
  • Mark prior year figures as Restated where applicable.

AFS Name

  • Select Override to replace the default document title (e.g. change "Annual Financial Statements" to a custom name). The change flows to every page.

Additional Disclosures

  • Enter VAT number, tax number, and other regulatory numbers.
  • Change the Country of Incorporation if required (automatically updates currency symbol and description).
  • Change Disclosure Type from IFRS for SMEs to Basis of Accounting if applicable.

Accountant / Audit Firm Details

  • Firm details entered in Settings auto-populate here. Override for this client if different.
  • Add Additional Practice Details for an external auditor or reviewer (firm type, signatory, I/We pronoun, signature date, address).

Layout settings

  • Balance Sheet Format: change to Order of Liquidity.
  • Accounting Policies: choose Combined with Notes (then apply via Template Tools).
  • Detailed Lines on SoFP: show individual sub-categories for Investments, Other Financial Assets, Intangible Assets, Other Financial Liabilities.
  • Merge Admin and Distribution Costs into Other Expenses on the SoCI.

Source ​

https://draftworx.helpjuice.com/desktop/draftworx-desktop-client-setup

Walkthrough: https://scribehow.com/viewer/Draftworx_Desktop_Navigating_to_the_Client_Setup__DX016__HfbztcKoRzSAZe2mlo_p7g